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SEH
Amphibia - Reptilia

SUBMISSION GUIDELINES

1. General information

As of 15 September 2014, Herpetology Notes has moved to a new website and can now be found at: http://www.biotaxa.org/hn

All new manuscripts must be submitted via the new website. No submissions will be accepted anymore via the old email address.Manuscripts should be electronically submitted by email to the central email address: 

Please do not send submissions or inquiries directly to the personal email addresses of any of the editors.

For more detailed instructions on the submission system, see the new website.

Note that Herpetology Notes is an independent publication without editorial links to Amphibia-Reptilia, which implies that the online submission platform and the editors of Amphibia-Reptilia are not available for any submission or query aimed at Herpetology Notes.

With the initial submission please only submit one Word file with all materials, i.e., with text + captions + tables + all figures embedded.
Pre-reviews should be submitted as supplementary materials.

Once the manuscript has been reviewed and accepted, please submit via the web system the following files: 
- one Word file with text + captions to tables and figures
- each figure as separate high resolution file in JPG format (i.e., 300 dpi)
- each table as separate Word file

Please upload end all files in one compressed ZIP or RAR folder.

All files must be logically named, best starting by the name of the author and the subject, e.g., Darwin_GalapagosReptiles_manuscript.doc, Darwin_GalapagosReptiles_Figure1.jpg.

The Herpetology Notes team is working hard to handle all submitted manuscripts as quickly as possible. Please do not send repeated inquiries about the status of manuscripts and refrain from resubmitting manuscripts. You can follow the editorial status of your manuscript on the website.

Correct formatting of the manuscript is critical for fast, efficient and flawless publication. Instructions need to be followed strictly and in every detail, especially regarding the format of references. In order to facilitate reviewing of manuscripts all manuscripts should have page and line numbers. Manuscripts that do not conform to the journal guidelines will be immediately sent back without review. All manuscripts should be written in clear and concise English without grammatical and typographic errors.
The editors will directly apply minor linguistic corrections but manuscripts that suffer from a poor grammar and language will not be processed and will be sent back to the authors for linguistic improvement.

All manuscripts that do not exactly follow the authors guidelines will be immediately rejected upon submission

The aim of this journal is that papers can be published online within one month after acceptance and three months after submission, but substantial delays will occur with manuscripts that do not conform to the journal guidelines stated above.

Each taxon treated in detail should be cited with taxonomic authorship data in at least one appropriate location (e.g. at first mention). Nomenclature must conform to the currently effective regulations in the International Code of Zoological Nomenclature. The name of the authority for a taxon should follow the taxon name without any intervening marks or punctuation Case-specific regulation of the International Code of Zoological Nomenclature are available at: http://entnemdept.ufl.edu/choate/insectclass/zoolnomen_sysgloss.pdf

 

2. Kinds of contributions accepted in Herpetology Notes

2.1. Full articles:

These contributions can focus on a variety of subjects. We encourage especially contributions dealing with methodological aspects (both in a morphology and genetics, including sampling strategies, and methods for individual identification), species inventories (i.e., check lists and surveys), and basic ecology and biology of species, including reports on breeding phenology, reproduction, habitat or population biology and results from local or regional herpetofauna mapping or monitoring projects. - Natural history notes describing very special behaviours or reporting on real experimental studies or regular observations with statistical analysis qualify as full papers.

There is no restriction on page numbers, but manuscripts need to be easy to follow by a broad herpetological readership and the overall presentation must be clear, short, and scientifically thorough. Lengthy and superfluous discussions will not be accepted. Papers do not need to be hypothesis-driven, but results need to be based on verifiable observations as well as on correct analytical methods.

Descriptive papers reporting genetic variability data should refer to sequence deposited in public database (i.e.: GenBank) when the corresponding paper is published.

Full papers will be subjected to peer review by at least one member of the editorial team, or if necessary by an external reviewer. Format of full papers strictly follows the guidelines below.

Authors must provide the names and e-mail addresses of 3 potential peer-reviewers who are fluent in English, experts in the particular geographic region and/or species, and not institutionally linked to the author(s) (i.e., no colleague from the same institute; not the supervisor of a student; etc.).

Please note that reports on the extension of species ranges distribution, or report on species predation should be submitted as short note.

2.2. Short notes:

Natural history notes and Distribution notes will be directly evaluated by the editors.
Authors must provide a pre-peer review: together with their manuscript, they need to submit a brief evaluation by one experienced colleague who is an expert in the particular geographic region and/or species, and not institutionally linked to the author(s) (i.e., no colleague from the same institute; not the supervisor of a student; etc.). This report needs to explicitly confirm the identity of the species and the interest of the observation pointed out in the manuscript.

Format of Natural history notes and Distribution notes strictly follows the guidelines provided below.

Natural history notes
Reports on unknown or rarely observed behaviours, diseases, parasites, predation, food and feeding qualify as natural history notes. Editors will decide if a certain observation is of sufficient interest to be published. Natural history observations, whenever possible, should be documented with high quality photographs. Natural history notes that report single predation events without unexpected aspects will be strictly limited to one single page and one picture. Neither abstract nor keywords are required for this kind of contribution.

Distribution notes
Distributional records must be accompanied, as precisely as possible, by geographical coordinates (GPS readings or extrapolated from maps) in the format of latitudinal/longitudinal degrees with digital extension (thus, not minutes/seconds). Distributional records should be limited to up to 5 authors. Neither abstract nor keywords are required for this kind of contribution. Distributional notes are classified in:
i) Records of common species that amplify the known distribution area or connect a patchy known range. We plan to implement a web-based tool in which such records can be collected and published in a cumulative paper at the end of the year. However, until implementation of this new option, such records do not qualify for publication in Herpetology Notes.
ii) New records that significantly amplify the known range of a species or of very rare species of which so far very limited information is available will be published as a note of maximum one printed page. These contributions must be with only one photo and one map illustrating the known distribution and the new record.
iii) Very significant new sightings or results of comprehensive mapping studies that provide multiple new locality records can be published as full paper with Abstract. The editors will decide whether a manuscript qualifies in this category or not, but we recommend to first submit the manuscripts in short note format (see below).

2.3. Commentaries, opinions and book reviews:

These should be in the same format as book reviews submitted to Amphibia-Reptilia. They will not normally be sent to peer review but directly be evaluated by the editors.

 

3. Format of contributions

Please consult recent articles published in Herpetology Notes for the detailed format and structure of either full articles or short notes. Especially make sure that you follow strictly the formatting of literature and literature citations in the text. Manuscripts must be formatted using double-spacing and with continuous page and line numbering throughout the entire text. British spelling should be used. Authors whose English is not their first language may consult English native speakers.
The first page of all manuscripts must contain the title in lower case letters, the first and last names of all authors (no initials), the affiliation and address of each author, including the e-mail address of the corresponding author (manuscripts without a valid e-mail address will not be considered).
The main headings are written in bold, the second headings in italics and scientific names of species in italics.
Paragraphs must be indented and not separated from each other by an empty line.

Literature citations in the text
These should be presented in chronological order as follows: Petranka (1998) or (Griffiths, 1996; Michimae and Wakahara, 2001; Schmidt, Feldman and Schaub, 2005). Where there are more than two authors, only the first should be named, followed by “et al.” (not in italics): Griffiths et al. (2010) or (Griffiths et al., 2010). Both the introduction and discussion must include an adequate number of citations for effective arguments to be established. In the list, references should be listed in alphabetical, and then chronological order, under the first authors name and should refer only to publications cited in the text. List references with three or more author names after those with two.
Journal names must be fully written. No space must be inserted between the initials of the first names. No empty lines must be inserted between references. Volume numbers are written in bold (colons not). The two last authors or editors in a citation are separated only by a comma.

References must be typed in the following order and form, respectively:
1.
Myers, E.M., Zamudio, K.R. (2004): Multiple paternity in an aggregate breeding amphibian: the effect of reproductive skew on estimates of male reproductive success. Molecular Ecology 13: 1951-1963.
2.
Kiesecker, J.M. (2003): Invasive species as a global problem. Toward understanding the worldwide decline of amphibians. In: Amphibian Conservation, p. 113-126. Semlitsch, R.D., Ed., Washington, Smithsonian.
3.
Zug, G.R., Vitt, L.J., Caldwell, J.P. (2001): Herpetology. An Introductory Biology of Amphibians and Reptiles, 2nd Edition. San Diego, Academic Press.
4.
Jones, E.P. (2003): Climate change effects on the herpetofauna of the Iberian Peninsula. Unpublished PhD thesis, University of Barcelona, Barcelona, 266 pp.
5.
ESRI (2011): ArcGIS, version 10. Environmental Systems Research Institute, Redlands, CA.
6
Uetz, P. (2010): Natrix natrix, The Reptile Database. Available at: http://www.reptile-database.org. Last accessed on 7 September 2010.

 

NEW: EndNote style file

Herpetology notes has an Endnote style file. EndNote® is a commercial software package for publishing and managing bibliographies, citations and references developed by Thomson Reuters.

Herpetology Notes.ens (To download the file: click on the link with the right button of the mouse, and do "Save as")



Format of full papers

These contributions should be assembled in the following order (after the title page): abstract, keywords, introduction, materials and methods, results, discussion, acknowledgements, references, tables descriptions, figure legends. 
Abstract: 
The abstract should present a brief summary of the topic, including its aims, results and the relevance of the work.
Keywords: Four to eight keywords must be presented after the abstract. They should be different from the words used in the title of the manuscript.
Introduction: The introduction should clearly state the objectives of the study and place it within the context of previous publications.
Materials and Methods: These should be explained in enough detail to allow replication. The sample sizes and the number of independent replicates should be clearly stated. For experimental work, details on both housing and observational conditions should be stated. The exact dates or period of sampling and observation must be given. For studies based on a small number of study sites, the geographic coordinates must be indicated. Statistics should be explained in the methods, particularly when complex models are used.
Results: Results should focus on the main argument of the manuscript. Comparisons should be tested statistically where appropriate. Sample sizes should be clearly presented.
Discussion: The results should be discussed in the context of the existing literature. Speculation should be avoided.

Format of short notes

Short notes must be prepared without dividing the text into sections, and Abstract and Keywords are not required.

Proofs

Proofs will be sent by e-mail to the authors. Proof corrections should be limited to typesetting errors and small essential mistakes discovered in the text, but Herpetology Notes will usually not accept major changes in the text or replacement of figures.

 

Publication

Herpetology Notes is an online-only and open access journal, and pdf file of the paper will be posted on the journal website. There is no page charge for publishing in Herpetology Notes.

 

SUBMISSION CHECK

  1. Manuscripts should be written in clear, concise and grammatically correct English. Authors for whom English is their second language should therefore have their manuscript thoroughly corrected by a native English speaker prior to submission where necessary.

  2. Short notes: authors must provide a pre-peer review (see guidelines).

  3. Full articles: authors should provide the names and e-mail addresses of three potential reviewers (see guidelines).

  4. Manuscript must be exactly formatted according to the author’s guidelines.

  5. Manuscripts should be electronically submitted by email to the central email address: 
    herpnotes@seh-herpetology.org exactly following the submission guidelines (see above)

ALL MANUSCRIPTS THAT DO NOT EXACTLY FOLLOW THE AUTHORS GUIDELINES WILL BE IMMEDIATELY REJECTED UPON SUBMISSION.

 

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